Aloha Lacrosse

HOW DOES THE REISTRATION PROCESS WORK - WITHOUT GETTING INTO ALL THE DETAILS?

1. Register your team(s) by using your Player First Account or creating a Player First Account for your organization. Your Username and password will be used for all 3 Step Brands: Hogan, NXT, Aloha, Robinson Sports, etc. Each coach can create their own account.

HOW DO I SEND WAIVERS TO MY FAMILIES

Invite players from your Dashboard for each team separately – these are your waivers. See Waiver process below. After invites are all accepted – submit each team’s complete roster separately.

WHICH DIVISION SHOULD I REGISTER MY TEAM

We are striving for an equal level of competition while providing for a safe and fair environment for the players to compete in all age groups. We encourage all teams to push themselves to play against the highest level of competition possible – without jeopardizing the safety or experience of their players.

HERE ARE SOME SUGGESTIONS:

For most teams, refer to playing level in your spring league or prior tournaments to determine the most appropriate divisions for our tournaments. You may also call or email us directly and we can provide you with personalized guidance to help you through the process. We will try to accommodate any special scheduling requests possible, but please note that we will not cater schedules specifically to certain teams that might create any sort of competitive advantage or at the expense of other another team. The bottom line is that we want the players to have a fun, safe, and competitive experience. It’s not always going to be perfect, but we will do our best to make this happen.

OPTION TO PURCHASE EVENT INSURANCE

Event Insurance Now Available:
We are eager to officially launch our new partnership with USSCI, US Sports Club Insurance. USSCI is the nation’s leader in youth sports club and event cancellation insurance, and we are excited to provide our customers with enhanced registration experience.
HOW IT WORKS:
USSCI allows customers the option to protect their youth sports purchase in case of injury, relocation, weather cancellations, etc., no different than having the option to buy travel insurance with an airline.
USSCI and Players First have teamed up to develop technology that allows our customers to buy insurance during their registration process directly within PlayerFirst
Cost for customers to insure their event registration: Outdoor Program: 10% of registration cost.
The percentage is based on the full price of the program, not inclusive of any potential discounts/scholarships, and does not include any service fees, transaction fees or tax in the total.

I WANT TO PAY BY CHECK - HOW DO I DO THAT?

We will hold your registration for seven (7) calendar days while we wait to receive your check. If we do not receive your deposit check within those 7 days, you will risk losing your spot to another team that completes their payment ahead of you. Checks should be made payable to ‘Aloha Tournaments’ and ALL checks should be mailed to the following address. Please note team name and invoice number.

Checks made payable to: Aloha Tournaments

Mail to:

Aloha Lacrosse
7455 New Ridge Road
Suits N-Q
Hanover, MD 21076
Please include your Invoice number

I HAVE ANOTHER COACH OR TEAM ADMINISTRATOR THAT HANDLES WAIVERS AND ROSTERS - CAN I ASSIGN THAT ROLE TO THEM?

Yes! Just send an email with the coach’s name and email to info@alohatournaments.com. You can also add them when uploading your roster.

HOW TO ADD AND MANAGE YOUR ROSTER

All players must sign a waiver to participate in an Aloha Tournaments event.

We recommend you start sending your waivers out at least 4 weeks before the event to give our staff ample time to confirm rosters and eligibility. There are some changes to your dashboard to make it easier!

All waivers are good for one year and when a waiver is signed it will automatically be applied to any other event for 1 year.

Please follow the steps below and feel free to reach out with any questions! At the top of your dashboard is also a tab HOW TO ADD & MANAGE YOUR ROSTER.

1. GATHER YOUR TEAM’S INFORMATION

You will need each player’s first and last name, unique jersey number, DOB, Grad Year, and parent/guardian email address.

Athlete email is not required for upload or submission but is a column that must be in the template

CSV TEMPLATE

2. FIND YOUR TEAM

Log into your PlayerFirst account to view and manage your TEAMS

3. ENTER YOUR ROSTER

Select the + icon to add your roster.

When adding a roster for the first time, you will be prompted to Agree to Terms of the tournament.

Select the method for entering your Roster- from Scratch or a previous roster

Click the Add to Roster button

ADD ATHLETE ROW TO TYPE IN EACH PLAYER'S INFORMATION, OR UPLOAD ROSTER TO IMPORT A CSV FILE CSV TEMPLATE LINK

4. SAVE ROSTER

To Save your roster all required athlete and coach information must be complete.

For Coaches – a cell phone and email for each coach is required and one coach must be designated as the Head Coach

5. SEND WAIVERS

Select recipients to email parents asking them to complete a waiver.

6. MANGER YOUR ROSTER & WAIVER STATUS

You can manage waiver status, add players, and send reminders from your TEAM Page.

7. FINALIZE

Once you have added your coach(es), finalized your players, and all waivers are signed, finalize your Roster.

Only waivered players listed on the final roster submission will be allowed to participate in the event.

CLICK MY TEAMS TO START YOUR ROSTER

AFTER UPLOADING YOUR CSV YOU CAN SEND PARENTS THE FOLLOWING LINK AS WELL:

WAIVERS AND ROSTERS LINK

I AM TRYING TO INVITE MY PLAYERS, BUT IT WON'T LET ME.

When uploading a roster it must include only the 7 columns: First Name, Last Name, Jersey Number, Date of Birth (optional), Grad year (optional) Parent Email, Athlete Email(optional). Remove headers and save as CSV (comma Delimited).

IS THERE A WAIVER LINK OR HARD COPY THAT I CAN SEND TO MY PARENTS?

You can send a link directly to parents AFTER YOUHAVE UPLOADED YOUR CSV ROSTER. Go to your dashboard and click on teams. Click START FROM SCRATCH. On the top of the next page copy link and send to your parents.